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CoC Program Competition

CoC Program Competition

As Collaborative Applicant for the Chicago Continuum of Care (CoC), All Chicago has been chosen by Chicago’s CoC to administer our city’s annual evaluation and application process for HUD CoC funding. 

HUD CoC Notice of Funding Availablity (NOFA) Update

The FY2019 Grant Inventory Worksheets (GIW) have been posted for review by project applicants. The Chicago CoC GIW confirmation is the next step of the CoC Program Competition. It is essential that our CoC completes an accurate GIW to ensure that the FY2019 Annual Renewal Demand (ARD) is calculated accurately. Therefore, each year, all CoC-funded agencies must confirm their contract information in the GIW and verify that all their eligible renewal contracts are included. Each project applicant must complete the online FY2019 GIW Confirmation Survey no later than April 12th.

Chicago CoC's 2019 New Projects Process

The New Project Applications have been released. All applicants who received notification to move forward to the next stage, will find the documents below to be completed by the deadline – June 3. 2019. Please send any questions to CoCPrograms@allchicago.org

Timeline for the New Project Application Process

New Project Application – Permanent Housing (Survey Gizmo)
New Project Application – Permanent Housing (PDF)
New Project Application Instructions – Permanent Housing (PDF)

New Project Application – Coordinated Entry (Survey Gizmo)
New Project Application – Coordinated Entry (PDF)
New Project Application Instructions – Coordinated Entry (PDF)

New Project Budget Sheet (for all project model types)

The Chicago Continuum of Care (CoC) recently announced the opening of the Chicago CoC’s 2019 New Projects process for new program funding through the Department of Housing and Urban Development's (HUD) FY2019 CoC Program Competition Notice of Funding Availability (NOFA). The Project Prioritization Work Group (PPWG) has set the following funding priorities for this year’s cycle based on the community’s current goals and system need as developed by the Pipeline Expansion work group:

  • At least 70% of new units will be Rapid Re-housing
    • Either RRH or Joint TH PH-RRH models
    • At least 10% will be for youth-focused projects
    • Expansion of existing projects
    • RRH should serve both individuals and families
  • At most, 30% of new units will be Permanent Supportive Housing for Single Individuals
    • Majority will be through expansion of existing projects
  • Domestic Violence Bonus Funding per the NOFA
    • HUD has indicated that this Bonus Funding will be available once be part of the FY2019 NOFA.

The Coordinated Entry Leadership Team has determined that new or expansion projects for Coordinated Entry should address one of the following areas:

  • Diversion
  • Housing System Navigation

Please review the email from All Chicago sent on May 1, 2019 to review the process.  The first phase of the process must be completed by May 10th, 2019 at 5:00pm

EXPANSION PROJECTS FUNDING: Current projects funded through the CoC Program that wish to increase the number of units and/or services for an existing CoC-funded permanent housing project, should apply under Expansion and complete the 2019 New Project Expansion/CES/HMIS survey

NEW PERMANENT HOUSING PROJECTS FUNDING: Agencies that either do not currently receive HUD CoC Program funding OR agencies currently receiving CoC Program funding, who would like to expand their portfolio to include a project serving a new population or implement a new program model, should apply under New Application and complete the Chicago CoC Coordinated Funding Pre-Application by May 10, 2019. 

CSH will be conducting a webinar on May 3 to assist agencies in completing the Coordinated Funding Pre-Application.

Instructions for the Chicago CoC Coordinated Funding Pre-Application

NEW OR EXPANSION FUNDING FOR CES AND HMIS: New applicants or current projects funded through the CoC Program to deliver CES-SSO or HMIS that wish to increase the number of services for the community in these program models, should complete the 2019 New Project Expansion/CES/HMIS survey by May 10, 2019.

 

FY2019 HUD CoC Local Evaluation

Local Evaluation Instrument

The release date for the Local Evaluation Instrument is April 15, 2019.  The following documents will be utilized by agencies to submit the Local Evaluation: 

Local Evaluation Instruction Manual

Chicago 2019 HUD Evaluation Report Documentation and Instructions

Evaluation Instrument SurveyGizmo Submission Link

Frequently Asked Questions this will be updated as additional questions are received

Trainings:

  • 2019 Local Evaluation Instrument In-Person Training: This training will be tailored to those who have less experience submitting a Local Evaluation Instrument and who would like more detail on the submission process, including details on how to use SurveyGizmo.com for submission. Space will be limited so we ask that you send only those that will be completing the Local Evaluation Instrument on behalf of your agency and limit attendance to one person per agency, if possible. This training will be on April 16, 12-2pm, at All Chicago (651 W Washington Blvd, Suite 504). To register, login to the All Chicago Online Learning Portal and register for the course. Visit the All Chicago Training Webpage for instructions.
  • 2019 Local Evaluation Instrument Webinar Training: This training will be tailored to those who have submitted Evaluations in the past and who just need an overview of the 2019 process, including changes for this year. This webinar training will be on April 17, 12:30-2pm. To register, login to the All Chicago Online Learning Portal and register for the course. Visit the All Chicago Training Webpage for instructions.

 

Intent to Renew

The FY2019 HUD CoC Program Competition began on Dec. 5, 2018 with the release of the Initial Desk Audit Guidance.

Initial Desk Audit Guidance

The Intent to Renew was realeased on January 7, 2019 and was due on February 4, 2019. 

Intent to Renew (PDF)

Intent to Renew (SurveyGizmo Link)

Intent to Renew Instruction Manual

Intent to Renew Frequently Asked Questions (FAQs) This will be updated as questions are received.  Most recent update: 1/28/19.

Trainings

Webinar Training: This webinar training will provide an overview of the 2019 Intent to Renew for Chicago's HUD CoC Funded Projects. Agency representatives will have the opportunity to receive information and ask questions about the Initial Desk Audit and Certification Checklist questions and criteria. Additionally, brief technical instructions will be provided regarding how to use SurveyGizmo. However, if you need a higher level of support with SurveyGizmo user instructions, please attend an in-person training instead. 

In-Person Training: This in-person training will provide an overview of the 2019 Intent to Renew for Chicago's HUD CoC Funded Projects. Agency representatives will have the opportunity to receive information and ask questions about the Initial Desk Audit and Certification Checklist questions and criteria. Additionally, technical instructions will be provided regarding how to use SurveyGizmo. If you are an experienced SurveyGizmo user, you may consider attending the webinar training instead. 

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FY2019 HUD CoC Program Competition

FY2019 Grant Inventory Worksheet (GIW) - HUD

For information on previous HUD CoC Program Competitions, please visit the Archives section.

HUD Funding Source

HUD’s Continuum of Care (CoC) homeless assistance programs serve as the largest single source of funding for homeless services in Chicago. HUD awards homeless assistance grants through an annual application process known as the CoC Program Competition. Each year, on behalf of the Chicago Continuum of Care, All Chicago submits a lengthy application to HUD for the CoC program funding. Included in this application is Chicago’s priority list for distributing the annual CoC funding. In order for a program to receive CoC funding, it must appear on Chicago’s CoC priority list. For agencies applying for HUD CoC funding in Chicago, the CoC Program Competition process has two parts – the local evaluation process and the submission of the HUD Project Application:

Part 1: The Evaluation Process
Prior to the release of the CoC Program Competition Notice of Funding Availability (NOFA) by HUD, Chicago performs its own evaluation of renewal and new projects through two simultaneous processes. These processes are established by the Chicago Continuum of Care Board of Directors and managed by All Chicago.

Renewal Projects: For renewal projects, agencies complete and submit the evaluation instrument, which is a tool used to evaluate each program. Evaluation instruments are then reviewed to ensure the project is operating in compliance with HUD and local standards.

New Projects: For new projects, agencies complete a separate application process consisting of a letter of interest (LOI) and an application (if applicable).

Part 2: Submission of HUD Application
Once HUD releases the CoC Program Competition NOFA, agencies are required to submit a Project Application for each program, through HUD’s electronic application system e-snaps.            

Useful HUD CoC Program Recipient Resources

Annual Progress Report (APR): HUD requires all HUD projects ending on or after June 1, 2011 to submit an APR on an annual basis. HUD provides several resources on its HUD Exchange website. Prior to April 2017, APRs were submitted through e-snaps.  APRs are now submitted in HUD's Sage HMIS Reporting Repository.  Programs are encouraged to utilize the Sage CoC APR Gudiebook for CoC Grant-Funded Programs as a helpful resource.  For assistance with a Sage account, contact Jennifer Fabbrini at jfabbrini@allchicago.org.    

e-snaps - Homeless Assistance Application and Grants Management System: HUD provides frequently updated information, guides, tools and webinars about e-snaps on its HUD Exchange webpage.

HUD Exchange: The HUD Exchange is your online one-stop shop for information and resources on assisting people who are experiencing homelessness or at risk of becoming homeless. HUD provides a variety of regularly updated resources on their HUD Exchange Continuum of Care (CoC) Program webpage. This page includes CoC program training materials, user guides, news updates, FAQs, research, and online courses. You can also go to the HUD Ask A Question page or sign up for the HUD Exchange Mailing List

Chicago Program Models Chart: The Chicago Program Models Chart, which was revised and approved by the Chicago Planning Council on Homelessness on December 17, 2014, describes each program model considered to be in alignment with Chicago's Plan to End Homelessness. The Chart is used for local funding purposes, including Chicago's HUD CoC Program Competition process. 

Illinois Technical Assistance Discussion Series: Each month, the Chicago HUD Field Office and HomeBase host a technical assistance session to discuss systems-level topics that impact CoC's across the state. See their presentations below:
System Performance Measures
Eligible Costs, Match, and Leverage

Housing Inventory Count & Point-in-Time Count

Each year, Chicago completes a Housing Inventory Count (HIC) to count the number of beds and units available for people experiencing homelessness. Chicago also completes a Point in Time (PIT) Count each year to count the number of people experiencing homelessness in shelters and on the street.

2019 Housing Inventory Count
2019 Housing Inventory Count Online Survey - COMING SOON! The link survey will be available  on January 24, 2019

2019 Housing Inventory Count Survey PDF 

HIC Webinar: Jan 16th 2019
Please click here to view the webinar

HIC Webinar (SSVF, GPD, RRH & Joint TH/ RRH projects only) 
Please click here to view the webinar

In-Person Training

Agencies that have an Emergency Shelter, Safe Haven, Interim Housing, Transitional Housing, Permanent Housing with Short Term Supports, Youth Interim and/or Youth Transitional Housing programs, must attend an in-person training with the Department of Family and Support Services. To register please complete the 2019 Homeless Count Shelter Training Form and return to Christine Riley at christine.riley@cityofchicago.org by January 11th. 

In-Person Training Dates

  • Monday, January 14, 2019, 1:00-3:00pm
  • Tuesday, January 15, 2019, 2:00-4:00pm
  • Wednesday, January 16, 2019, 10:00am-12:00pm
  • Friday, January 18, 2019, 2:00-4:00pm
  • Tuesday, January 22, 2019, 2:00-4:00pm

PowerPoint slides are available from the 2019 HIC/PIT Sheltered Count Training
Please click here to view the 2019 HIC/PIT - Sheltered Count Training PowerPoint presentation

Point in Time Count and Housing Inventory Count Reports
2018 Point-in-Time Count Report
2017 Housing Inventory Count
2017 Point-in-Time Count Report
2016 Housing Inventory Count
2016 Point-in-Time Count Report